Program Coordinator I - Student Life
Job Description
Overtime Eligible
Non-Exempt
Division
Student Learning & Success
Differentials
Department
Student Life
Reports To
Director, Student Engagement
Supervision Received
Works under the supervision of the Director, Student Engagement.
Supervisory Responsibility
Supervision is not a responsibility of this position. May oversee student employees.
Position Summary
The Student Life Coordinator is responsible for daily work and projects for multiple programs: Student Life, Associated Student Government (ASG), Ossie’s Cupboard, and Alpha Zeta Pi. As a lead-worker representing multiple departments, the coordinator provides services to the departments and supports activities related to event planning and promotion, student monitoring and reporting, budget preparation, purchasing and travel requiring thorough knowledge of student life, the college, and its programs. The coordinator requires knowledge of internal and external systems, processes, and resources for students and maintains relationships with district wide college staff and faculty. The Student Life Coordinator may administer grants and other funding resources for local student life programming and serves in the accomplishment of administrative and non-routine duties related to Student Life goals and outcomes.
Examples of Duties - Essential Functions
1.
Student Life Coordinator
- Monitor and improve Student Life, Associated Student Government and Alpha Zeta Pi Department processes.
- Monitors and update webpages.
- Supports the ASG social media postings.
- Maintains the scheduling of the Rogue mascot, Ossie the Osprey.
- Ossie’s Cupboard
2.
Administrative
- Assists managers with department meetings, trainings, and travel arrangements.
- Monitor budgets for multiple departments.
- Supports the college wide Student Engagement team.
- Maintains governing documents and standard operation procedures for Associated Student Government.
- Supports the director with monthly ASG reports for the RCC Board of Education.
- Assists with the RCC student profile to the RCC Board of Education.
- Schedules departmental appointments.
- Create payment for adjunct faculty.
- Submit workorders for events.
- Create and maintain reports for multiple directors and departments.
3.
Other Duties as Assigned
- May participate in College committees as assigned
- Engages in professional growth opportunities as assigned
- Performs other duties as assigned
Institutional Expectations
- Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage.
- Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds.
- Participates in recruitment and retention of students at an individual and institutional level in promotion of student success.
- Embraces and leverages appropriate technology to accomplish job functions.
- Provides high quality, effective service through learning and continuous improvement.
Screening Criteria
1.
Minimum Qualifications
- Education – A Bachelor’s degree in Business Management or Administration, Communication, Adult Education, or related field is required.
- Experience – A minimum of three years experience in educational administration or program coordination is required.
Only degrees received from an accredited institution will be accepted: accreditation must be recognized by the office of degree authorization, US Department of Education, as required by ORS 348.609. Final candidate will be required to provide official transcripts for required degree.
Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s). Please see our Applicant Guide for more information on education/experience equivalency guidelines.
2.
Preferred Qualifications
- Master’s degree. Experience working in a community college or university setting is preferred.
3.
Essential Knowledge, Skills, & Abilities (Core Competencies)
- Knowledge – Program coordination and promotion specific to areas of assigned responsibility; social media trends and platforms, educational methods, processes, theory and their application, especially those common to assigned programs; education and motivation; community college operations, tracking budgets and expenditures, and marketing/promotional techniques and tools; familiarity with distance learning technology; Microsoft Office Suite® products; media equipment operation; computer applications, including, but not limited to, word processing, networks, the internet, spreadsheets, multi-media presentations.
- Skills – Excellent customer service and people management skills; conflict resolution skills, must possess strong verbal and written communication skills; computer skills, preferably in Microsoft Office Suite® products; recruiting, and marketing skills. May work remotely from home.
- Abilities – Serve as program coordinator and team leader for Student Life programming. Communicate effectively both verbally and in writing to all customer levels; be confident and positive in marketing and promoting courses and programs; represent the College and its programs professionally; set up and operate instructional equipment; and collaborate with a team.
4.
Other Requirements
- Food Handlers License
- For assignments requiring operation of a motor vehicle, possession of a valid Oregon Driver’s License or the ability to obtain one within 30-days of employment, and maintenance of an acceptable driving record are required.
5.
Remote Work Options (see AP 7239 Working Remotely for more details)
- This position functions as an in-person work arrangement, working on-campus with either a set schedule or flexibility depending on operational needs.
6.
Physical Demands
The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.
- Manual dexterity and coordination are required for more than half of the daily work period (about 60%) which is spent sitting while operating office equipment such as computers, keyboards, 10-key, telephones, and other standard office equipment. While performing the duties of this position, the employee is frequently required to stand, walk, reach, bend, kneel, stoop, twist, crouch, climb, balance, see, talk, hear, and manipulate objects. The position requires some mobility including the ability to move materials less than 5 lbs. daily and 5-25 lbs. rarely. This position requires both verbal and written communication abilities.
7.
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this position, the employee is primarily working indoors in an office environment. The employee is not exposed to hazardous conditions. The noise level in the work environment is usually moderate and lighting is adequate.
Additional Posting Information
This is a Full-time Classified, 40 hour per week (100%) position in the Student Life department. Starting compensation is entry level for Group 6 on the 2024-25 Classified Wage Schedule.
Position will remain open until filled, with screening scheduled to begin 7/9/2024. Applications received after the screening date are not guaranteed review. Documents required for submission include a cover letter and resume. Applications missing any of the listed required documents may be considered incomplete and ineligible for further review.
RCC is committed to a culture of civility, respect, and inclusivity. We are an equal opportunity employer actively seeking to recruit and retain members of historically underrepresented groups and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
CANDIDATES WITH DISABILITIES REQUIRING ACCOMMODATIONS AND/OR ASSISTANCE DURING THE HIRING PROCESS MAY CONTACT HUMAN RESOURCES AT 541-956-7329. ONLY FINALISTS WILL BE INTERVIEWED. ALL APPLICANTS WILL BE NOTIFIED BY EMAIL AFTER FINAL SELECTION IS MADE. INTERVIEW COSTS ARE AT APPLICANT'S EXPENSE. FINAL CANDIDATE WILL BE REQUIRED TO SHOW PROOF OF ELIGIBILITY TO WORK IN THE UNITED STATES. FOR POSITIONS WITH A DEGREE REQUIRED, ONLY DEGREES RECEIVED FROM AN ACCREDITED INSTITUTION WILL BE ACCEPTED; ACCREDITATION MUST BE RECOGNIZED BY THE OFFICE OF DEGREE AUTHORIZATION, US DEPARTMENT OF EDUCATION, AS REQUIRED BY ORS 348.609.
Public Service Loan Forgiveness
Rogue Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.
Rogue Community College does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy, or any other status protected under applicable federal, state, or local laws. For further policy information and for a full list of regulatory specific contact persons visit the following webpage: www.roguecc.edu/nondiscrimination
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