Hispanics In Academia | Program Administrative Specialist at University of Maryland in College Park, Maryland, United States

Program Administrative Specialist

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University of Maryland

Location: College Park, Maryland
Category: Admin-Other Administrative Positions
Application Deadline:

Job Description

Position Number:

129978

Title:

Program Administrative Specialist

Functional Title:

Program Administrative Specialist

Category Status:

20-Nonexempt,Regular

Applicant Search Category:

Staff

University Authorized FTE:

100

Unit:

ARHU-School of Languages, Literatures, and Cultures

Hiring Range Minimum:

$51,069.00

Hiring Range Maximum:

$61,283.00

Benefits Summary

Top Benefits and Perks:

Nonexempt Benefits Summary

Campus/College Information:

Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify someone from employment. Prior to any adverse decision, finalists have an opportunity to provide information to the University regarding the background check.

The University reserves the right to rescind offers of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

Offers are contingent on providing proof of employment eligibility in the United States no more than 3 days after the initial start date. If this proof is not provided within this timeframe, the offer may be rescinded or employment terminated.

Position Summary/Purpose of Position:

The position provides in-person, executive level support to the Director of The School of Languages, Literatures, and Cultures (SLLC) and the Office of Academic Affairs. This position maintains the Director’s calendar, commitments, and correspondence; manages the SLLC Office of Academic Affairs; Supervises the office Graduate Administrative Assistants, serves as primary point of contact for the School, communicates on its behalf with internal and external faculty, alumni, staff, students, and collaborators; coordinates and manages standing meetings and events for SLLC.

Minimum Qualifications:

Education:
Bachelor’s Degree

Experience:
Four years experience in administrative staff work.

Required Knowledge, Skills, and Abilities:

Working knowledge of reference and research methods and techniques used in collecting, compiling, and organizing data and information, working knowledge of analytical and statistical principles and techniques.
Skill in the use of office automation software and its applications, ability to establish and maintain effective working relationships, to handle sensitive materials with discretion and tact, to present ideas and information clearly and concisely, both orally and in writing; to perform mathematical computations; to present statistical material in chart and graph form.
Ability to independently handle multiple tasks and set priorities.

Other:

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Preferences:

Strong computer skills and established skill set in using Microsoft Office suite (Word, Excel, PowerPoint), Google Workspace, Adobe Suite, Zoom, Box
Experience with Google calendar, When2Meet, or other online meeting scheduling sites
Experience with UMD operating systems such as Concur and Workday strongly preferred
Knowledge of university procurement, business and travel policies and procedures
Supervisory experience

Additional Certifications:

None

Job Risks

Not Applicable to This Position

Physical Demands

Work is performed in a normal office environment, which includes operating standard office equipment (e.g., computer, keyboard, printer, fax machine, telephone, etc.). Some lifting of supplies and materials.

Posting Date:

09/27/2024

Closing Date:

10/11/2024

Open Until Filled

No

Diversity Statement:

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

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