University Program Specialist
Job Description
Posting Number
PG194089SPInternal Recruitment
NoWorking Title
University Program SpecialistAnticipated Hiring Range
Commensurate with Experience ($65,000 - $72,000)Work Schedule
Mon - Fri, 8am - 5pm; requires occasional hours outside of normal business hours. Flexible work arrangement at discretion of unit.Job Location
Raleigh, NCDepartment
Senior Associate Dean AdministrationAbout the Department
The College of Agriculture and Life Sciences discovers, develops, teaches, and applies knowledge and technology that enable students, clientele, and citizens of North Carolina and others to improve the quality of their lives and to enhance the agricultural, economic, environmental, and social well being of the state and world and to create and extend new knowledge through scientific research and extension in agriculture and the life sciences.
Essential Job Duties
This University Program Specialist serves as the point person for faculty promotion, tenure and post tenure review processes, as well as coordinating CALS faculty and staff awards activities. They will facilitate collaboration between the Senior Associate Dean of the College of Agriculture and Life Sciences, the Dean’s , and Human Resources to execute these functions. The primary roles and responsibilities include:
Faculty Success Activities (Promotion, Tenure, Post tenure review, endowed professorships, awards): 65%
- Manage and provide consultation in support of the reappointment, promotion, and tenure (RPT), post-tenure review (PTR), and endowed professorships of CALS faculty by coordinating deadlines and committees, and communicating processes within the 12 academic College departments. Facilitate coordination between the Dean’s office and Human resources to lead these activities.
- Manage deadlines for College promotion and tenure processes in association with the Sr. Associate Dean.
- Provide detailed and independent review of dossiers for correct formatting, maintain timelines and confidentiality, and communicate with departmental HR representatives.
- Develop and coordinate the faculty and staff college awards activities to promote CALS success. Work in coordination with the HR team and the awards for excellence committee for College staff. This area includes project planning, management and implementation of the spectrum of the awards process from solicitating nomination materials, identifying opportunities, drafting nomination letters, planning and executing events and communication within the College.
- Main point of contact for departments, for resource and communication of RPT, awards and recognition processes.
Office Management: 25%
- Coordinate events and priorities for the Senior Associate Dean.
- Supports College faculty and staff by staying up to date on a variety of processes and procedures.
- Independently collect information, analyze data and compile reports from numerous data requests and information upon the Senior Associate Dean’s request. This includes soliciting information from leadership within the College and interacting with Department and Unit Heads, as well as faculty and staff. Provide leadership on constructing annual University reports and synthesize material from longer submissions.
- Prepare and assess data related to facilities requests in support of the Facilities Operations Manager. Consolidate and develop standardized approach to manage R&R requests.
Administrative Coordination: 10%
- Provide program and administrative support to the CALS international programs team.
- Provide collaborative support of HR initiatives and Dean’s Office Projects.
- Cross-train with the Dean’s executive assistant and a human resources specialist in the area of College projects and administrative support across teams.
You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities
Position also provides assistance to the CALS Human Resources Office on special projects, and is currently designed to include cross-training under HR Specialists to learn HR processes. The position will also support the Dean’s office executive assistant as necessary for contingency activities and large projects.
Minimum Experience/Education
Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Must demonstrate strong computer skills (Word, Excel, calendaring, gmail, website administration).
- Exceptional written communication skills.
- High level of professionalism, organizational knowledge, discretion, and exceptional interpersonal skills required.
Preferred Qualifications
- Experience with university systems including RPT online.
- Must demonstrate strong computer skills (Word, Excel, calendaring, gmail, website administration, PeopleSoft HR, PeopleSoft Financials).
- Broad based understanding of organization and relationships to make recommendations.
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
07/01/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
07/08/2024Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Applicant required documents: Cover Letter, Resume/CV, Contact Information for Professional References
Position Number
00042455Position Type
SHRAPosition Classification Band Title
University Program SpecialistPosition Classification Band Level
JourneyPosition Classification Salary Range
$ 36,381 - $ 91,526Salary Grade Equivalency
GN11Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
110111 - Senior Associate Dean AdministrationAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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