Job Description

Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

Description

(Temporary project funded position, continued employment contingent upon funding)

SUMMARY DESCRIPTION

Under direction of assigned supervisory or management personnel, plans, coordinates, and supports the services and activities of Career and Transfer Connections programs; acts as a liaison to provide students with resources regarding program services to aid in furthering their education and/or successfully obtaining employment during and after the completion of their education; coaches students in employment skills and promotes career and internship opportunities; assists students with transfer preparedness to four-year colleges; provides assistance for a wide variety of assignments related to the development and implementation of assigned programs, projects, and services; and performs related duties as assigned.
 
DISTINGUISHING CHARACTERISTICS

This classification is responsible for independently performing administrative and programmatic duties in support of Career and Transfer Connections programs and services. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. The work has technical aspects requiring the interpretation and application of policies, procedures, and regulations and involves frequent contact with students, faculty, and outside organizations. 

Qualifications

EDUCATION AND EXPERIENCE
Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Any combination equivalent to: A bachelor’s degree from an accredited college or university with major coursework in sociology, social services, human resources, business administration, or a related field, AND three (3) years increasingly responsible experience in career outreach and placement, job development, or related field.

Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC.(ACEI). A copy of the evaluation must be submitted with online application.

KNOWLEDGE AND ABILITIES

Knowledge of: 

• Principles, practices, and service delivery needs related to the development and implementation of career and transfer services and related programs.
• Principles and practices of workforce planning and job development. 
• Procedures for planning, implementing, and maintaining a variety of presentations, activities, and programs.
• Research and reporting methods, techniques, and procedures.
• Principles and practices of data collection and analysis. 
• Work organization and office management principles and practices.
• Principles, practices, and procedures of business letter writing.
• Public speaking techniques.
• Principles and practices of job coaching.
• Basic principles and practices of budget preparation and administration. 
• Record keeping and filing system methods, principles, and practices. 
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, publishers, wholesalers, and District staff. 
• The structure and content of the English language, including the meaning and spelling of words, rules of composition and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

 
Ability to: 

• Plan, implement, and coordinate assigned program services, projects, and activities.
• Coordinate and conduct workshops, seminars, special events, class presentations, orientations, and tours.
• Provide sound advice and coaching to students related to internship, career, and transfer services. 
• Understand, interpret, apply, explain, and ensure compliance with administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances.
• Provide specialized assistance, training, and information to students, faculty, administrators, staff, and the public concerning the Career and Transfer Program, functions, and resources.
• Screen, interview, and assess student needs from diverse ethnic and socio-economic backgrounds. 
• Participate in the preparation and administration of assigned budgets.
• Exercise skills that emphasize collaboration, consensus building, conflict resolution, and problem solving. 
• Research, compile, analyze, and interpret data and information.
• Implement and maintain filing and recordkeeping systems.
• Prepare calendar of events and workshops related to area of assignment.
• Work with and exhibit sensitivity to and understanding of the diverse racial ethnic, disabled, sexual orientation and cultural populations of community college students.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Learn and adapt to changing technology and equipment used in the performance of assigned duties.

JOB DESCRIPTION: Career and Transfer Connections Coordinator (Download PDF reader)

Duties

ESSENTIAL DUTIES

1. Plan, organize, and coordinate assigned services and activities in support of Career and Transfer Connections programs, including job placement, internship promotion and placement, student transfer readiness, and career and vocational promotion; assist in defining scope and schedule of services and activities; coordinate program services and objectives with other departments, faculty and staff, local employers,  universities, and other external organizations; ensure activities and operations comply with objectives and requirements.
2. Meet with students on a one-on-one basis to identify and evaluate internship interest, future career and job readiness, and associated qualifications; coach students on various employments skills including resume writing and cover letter preparation, online presence, and employment interviewing; refer students to available job and internship opportunities; follow up with students and employers to ensure placements are satisfactory and successful.
3. Promote and administer use of online employment and networking platforms; assist students with setting up and uploading career documents including resumes, online profiles, and related networking materials; assist students with completing online applications.
4. Establish and maintain strategic relationships with faculty, job placement/training agencies, internship sites, and businesses to promote program for participant placement/employment; work with local employers to develop and create potential internship and career opportunities for students in a variety industries.
5. Create, implement, and present up-to-date information on transfer preparedness; develop resources designed to support student success in transfer; coordinate promotional activities, outreach functions, communications, and information to assist identified students in establishing, pursuing, and meeting transfer goals and objectives.
6. Coordinate and conduct employment preparation and career information workshops; create, develop, and revise workshop materials, handouts, and packets.
7. Train, and assign peer career mentors, career and transfer ambassadors, or student workers to participate in personal development courses, train peer mentors on student support programs and presentation skills.
8. Develop yearly calendar of events, workshops, and other schedules related to program activities and services; review, update, and collaborate on timelines; ensure the timely completion of work in accordance with established policies, procedures, and standards.
9. Perform related duties and responsibilities as required.

Supplemental Information

SALARY SCHEDULE: CSEA - Classified Bargaining Unit (Download PDF reader)

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

This is a non-telecommuting position.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing a computer monitor; possible exposure to dissatisfied individuals.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information. 

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.


TENTATIVE TIMELINE: Any application received after the deadline is not guaranteed a review.

July 24-August 30, 2024 - Position advertised; District receives applications

August 16, 2024 - Initial screening deadline for guaranteed consideration.

August 26-September 13, 2024 - Reviewing of applications.

September 9-27, 2024 - Search Committee interviews candidates

October, 2024 - Second level interview for finalists

November, 2024 - Employment start date pending Governing Board approval.

Application Process:

A confirmation email will be sent once your application packet has been successfully submitted.

It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

A screening committee will evaluate applicants, taking into account the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Selected applicants will be invited for an interview.

 

INTERVIEW TRAVEL COSTS MUST BE BORNE BY THE APPLICANT.

If additional positions become available in this classification, applications received in response to this posting may be considered for those additional positions for up to 90 days after final board approval.

Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

Successful candidate selected may be assigned to any of the campus sites (Chula Vista, Crown Cove, National City, Otay Mesa, and/or San Ysidro).

 

American with Disabilities (ADA):

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made as soon as practical by calling Human Resources at (619) 482-6395.

Equal Employment Opportunity:

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.


Notice of Availability of the Annual Security Report:

Southwestern Community College District is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website.

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.


Drug and Alcohol Abuse Prevention Plan (DAAPP):

More information about the DAAPP, including the Biennial report and additional resources can be found in the Drug and Alcohol Abuse Prevention Program website.

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