Accounting Assistant II
Job Description
The Foothill-De Anza Community College District does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant.
- Verifies, posts, balances, and adjusts a variety of financial transactions, according to established policies and procedures; reconciles transactions and data as directed; records changes and resolves differences; maintains the accuracy of accounting and financial records.
- Maintains a variety of ledgers, registers, and journals, according to established accounting policies and procedures; enters and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, financial, and other related software applications and databases specific to the District or to the department to which assigned.
- Prepares bank deposits; places stop-payments on lost or stale-dated checks; voids checks and posts corrections.
- Reviews invoices, statements, vouchers, purchase orders, reimbursement claims, and other requests for payment for accuracy, completeness, and adherence to established policies; researches and resolves or refers discrepancies; processes regular check runs using software applications; prepares wire transfers using proprietary online banking system; and prepares manual checks.
- Prepares cash boxes for student events; reviews cash handling procedures with student club officers; counts, verifies, and reconciles cash received; obtains supporting documentation for cash receipts and issues receipts; processes and posts cash receipts and cash disbursements.
- Generates and assists in the preparation of monthly, quarterly, year-end, and special financial, accounting, statistical, summary, and technical reports; provides support to the annual budget and financial audit processes by: verifying account numbers, object codes, and dollar amounts, and inputting the data into the budget system for the new fiscal year; and providing external auditors with requested documents.
- Obtains and verifies required documentation from vendors in order to set up new vendor accounts; issues vendor codes.
- Performs general office support duties such as opening and closing office; sorting and distributing mail and routing deliveries; printing, folding, stamping, and mailing checks; preparing correspondence; filing and recordkeeping; duplicating and distributing a variety of written materials; and ordering and keeping inventory of office supplies.
- Assists faculty, staff, students, and other customers by providing answers and information regarding account status, discrepancies, general accounting procedures, proper forms, and/or department- specific issues and problems; researches issues regarding specific transactions; and updates related files and departments on action items.
- Performs related duties as assigned.
- Basic accounting practices, procedures and terminology.
- Business arithmetic and basic financial and statistical techniques.
- Recordkeeping principles and procedures.
- Modern office practices, methods, and computer equipment and applications related to work, including word processing and spreadsheet, office productivity, and specialized software applications.
- English usage, grammar, spelling, vocabulary, and punctuation.
- Techniques for providing a high level of customer service by effectively dealing with the public, students, and District staff, including individuals of diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation.
- Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
- Perform detailed accounting and financial office support work accurately and in a timely manner.
- Respond to and effectively prioritize multiple phone calls and other requests for service.
- Learn, interpret, apply, and explain policies and procedures.
- Make accurate arithmetic and financial computations.
- Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
- Establish and maintain a variety of filing, recordkeeping, and tracking systems.
- Understand and follow oral and written instructions.
- Organize own work, set priorities, and meet critical time deadlines.
- Operate modern office tools and equipment, including computers, printers, calculators, telephones, office productivity software, and specialized software applications.
- Use English effectively to communicate in person, over the telephone, and in writing.
- Understand scope of authority in making independent decisions.
- Follow established policies, procedures, and standards to make sound decisions.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
- Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
- Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
- A District on-line application on http://hr.fhda.edu/careers/. *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion.
- A cover letter addressing your qualifications for the position.
- A current resume of all work experience, formal education and training.
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