Job Description

Salary : $9,504.00 - $11,552.67 Monthly

Location : Chula Vista Campus - Chula Vista, CA

Job Type : Classified Administrator

Job Number : 00032

Division : Business and Financial Affairs

Department : Financial Services

Opening Date : 08/13/2024

FLSA : Exempt

Funding Type : District

Initial Screening Deadline : 09/13/2024

Work Schedule (Approx.): Monday-Friday: 8:00 a.m.-5:00 p.m.

Start Date
As soon as the successful candidate is identified and following the subsequent governing board approval. 

 

Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

 

Description

SUMMARY DESCRIPTION

Under general direction, manages and coordinates the day-to-day operations of a variety of designated accounting and finance functions within the District's financial services programs and operations including routine recording of fiscal activities, budget development, state reporting and compliance, chart of accounts, financial aid, year-end closing processes, banking, auditing, and preparation of financial statements; coordinate assigned activities with other departments and outside agencies; supervise, assign, review, and participate in the work of assigned classified staff through an equity lens; and perform a variety of complex accounting analysis and reporting.

SUPERVISION
Receives general direction from the Director of Financial Services. Exercises direct supervision over professional, technical, and administrative support staff. 

DISTINGUISHING CHARACTERISTICS
This is a management classification responsible for planning, organizing, and managing the staff, and activities of assigned accounting and finance operations. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities, which include budget administration, program evaluation, and recommendation and implementation of policies, procedures, goals, objectives, priorities, and standards related to districtwide financial program activities. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines. 

 

Qualifications

EDUCATION AND EXPERIENCE
Any combination equivalent to: A bachelor’s degree in accounting, finance, business management, or related field; AND five (5) years of increasingly responsible financial accounting experience, INCLUDING two (2) years at a lead or supervisory level; or an equivalent combination of training and experience.

Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC.(ACEI). A copy of the evaluation must be submitted with online application.

 

KNOWLEDGE AND ABILITIES

Knowledge of:

• Principles and practices of employee supervision, work planning, assignments, review, and evaluation, and the training of staff in work methods and procedures
• Operational characteristics, services, and activities of accounting and financial program management including accounting, budgeting, auditing, and internal control principles, practices, and procedures.
• Principles, practices, and terminology used in higher education fiscal procedures.
• Principles and practices used in the preparation of financial statements and comprehensive accounting reports.
• Principles and practices of budgeting and financial control methods and techniques of analysis and investigation.
• Federal, state, and local laws, codes and regulations pertaining to higher education accounting and financial reporting.
• Principles and practices of administrative research and report preparation.
• Techniques for providing a high level of customer service by effectively interacting with students, staff, faculty, representatives of outside organizations and members of the public, including individuals of diverse academic, socioeconomic, ethnic, religious, and cultural backgrounds, physical ability, gender identity, and sexual orientation.

Ability to:

• Provide professional, ethical, inclusive leadership for the assigned area while demonstrating a commitment to contributing to an inclusive working and learning environment.
• Develop and implement goals, objectives, policies, and procedures for providing accounting services and activities.
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. 
• Understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations relating to higher education fiscal operations.
• Participate in the preparation and administration of assigned budgets; delegate, plan and organize work to meet changing priorities and deadlines.
• Provide technical expertise and guidance to District personnel concerning budget, accounting, and financial matters.
• Analyze complex financial and statistical data and prepare accounting statements, reports, forecasts, summary conclusions, and recommendations in accordance with generally accepted accounting principles.
• Work under pressure; handle significant problems and tasks that arise simultaneously and/or unexpectedly.
• Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students.
• Establish and maintain, and foster positive and effective working relationships with those contacted in the course of work.

JOB DESCRIPTION: Manager, Accounting (Download PDF reader)

 

Duties

ESSENTIAL DUTIES

1. Plans, manages, and oversees the staffing and operational activities for various accounting functions including accounts payable, accounts receivable, journal entries, state reporting and compliance, chart of accounts, financial aid, year-end closing processes, banking, and financial statements; ensures the maintenance of financial, accounting, and statistical files and records.
2. Participates in the development and implementation of goals, objectives, policies, and priorities for the section; recommends within policy, appropriate service, and staffing levels; recommends and administers policies and procedures.
3. Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned teams, identify opportunities for improving service delivery methods and procedures with particular attention toward creating and sustaining equitable outcomes; identifies resource needs; recommends and oversees the implementation of improvements.
4. Identifies, selects, and evaluates vendors and service providers including merchant processors, banking partners, and suppliers; administers service contracts and monitors service provider work for compliance with contract terms and achievement of performance targets; resolves issues and discrepancies. 
5. Directs, coordinates, and reviews the work plan for assigned accounting and finance services and programs; assigns work activities and projects; monitors workflow; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems.
6. Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures. 
7. Establishes and maintains appropriate internal controls for sound fiscal accountability; plans and coordinates the annual audit of fiscal operations and activities; provides accounting records for the annual District audit and for other special audits; confers with auditors and implements recommendations. 
8. Resolves complex accounting discrepancies or procedural problems and responds to program procedural and/or delivery questions; maintains program records for operation and budget accountability; confers with and advises staff and program participants by providing advice, problem solving assistance, answers to questions and interpretation of program goals and policy.
9. Provides technical leadership, guidance, and analytical support to districtwide staff, including deans, directors, project coordinators, and vice presidents, regarding appropriate accounting methods, budget development, and other budget-related issues for General Fund Unrestricted and Restricted Programs. 
10. Performs related duties and responsibilities as required.

 

Supplemental Information

SALARY SCHEDULE: SCCDAA - Administrators (Download PDF reader)

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

This is a non-telecommuting position.

Environment: Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental or District policies and procedures.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to operate a motor vehicle and visit various District sites; to stoop, bend, kneel, crouch, reach overhead, above shoulders or horizontally, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and dexterity of hands and fingers and fine coordination including use of a computer keyboard and audio visual equipment; and hearing and speaking to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction and to read printed materials and view a computer screen.

Hearing: Hear in the normal audio range with or without correction.


TENTATIVE TIMELINE: Any application received after the deadline is not guaranteed a review.

August 13-September 13, 2024 - Position advertised; District receives applications

September 13, 2024 - Initial screening deadline for guaranteed consideration. Position open until filled.

September 23-October 4, 2024 - Committee reviewing applications.

October 14-18, 2024 - Search Committee interviews candidates

October 2024 - Top finalist second-level interview

November 2024 - Employment start date pending Governing Board approval

 

Application Process:

A confirmation email will be sent once your application packet has been successfully submitted.

It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

A screening committee will evaluate applicants, taking into account the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Selected applicants will be invited for an interview.

 

INTERVIEW TRAVEL COSTS MUST BE BORNE BY THE APPLICANT.

If additional positions become available in this classification, applications received in response to this posting may be considered for those additional positions for up to 90 days after final board approval.

Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

Successful candidate selected may be assigned to any of the campus sites (Chula Vista, Crown Cove, National City, Otay Mesa, and/or San Ysidro).

 

American with Disabilities (ADA):

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made as soon as practical by calling Human Resources at (619) 482-6395.

Equal Employment Opportunity:

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.


Notice of Availability of the Annual Security Report:

Southwestern Community College District is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website.

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.


Drug and Alcohol Abuse Prevention Plan (DAAPP):

More information about the DAAPP, including the Biennial report and additional resources can be found in the Drug and Alcohol Abuse Prevention Program website.

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