Hispanics In Academia | ADMINISTRATIVE ASSISTANT II-AVP OF ORGANIZATIONAL LEARNING & ENGAGEMENT at Midland College in Midland, Texas, United States

ADMINISTRATIVE ASSISTANT II-AVP OF ORGANIZATIONAL LEARNING & ENGAGEMENT

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Midland College

Location: Midland, Texas
Category: Admin-Secretary and Administrative Assistants
Application Deadline:

Job Description

Job Title

ADMINISTRATIVE ASSISTANT II-AVP OF ORGANIZATIONAL LEARNING & ENGAGEMENT

Position Status

Full Time

Classification Title

Grade 104

Work Location

Main Campus-3600 N. Garfield, Midland, TX

Job Summary

This position is responsible for managing the daily operations of the Division office in support of the AVP.

Required Qualifications

Associate Degree or equivalent (60 college credit hours); or High School diploma or equivalent and two years of clerical and general office experience
Demonstrated proficiency with Microsoft Office: Word, Excel, and PowerPoint, and Adobe Acrobat
Knowledge of standard office equipment, business practices, and basic accounting skills
Excellent communication skills, both written and verbal
Strong customer service skills
Ability to work independently and collaboratively as part of a team
Ability to manage projects effectively
Ability to schedule activities, and meetings, routinely gather, collate, and/or classify data
Must possess a valid Texas driver’s license, good driving record, and be insurable on Midland College’s insurance policy

Preferred Qualifications

Associate’s degree

Essential Functions

Provide administrative support for the AVP of Organizational Learning & Engagement and the division office.
Support the administrative needs of the College & Career Connections program
Provide administrative support for the other division departments as needed
Provide administrative support for special projects within the division
Assist with budget management for division office and division departments
Serve as the point of contact for division office and division department-related requisitions, purchase orders, and ongoing subscriptions
Record and reconcile budget balances for the division office and division departments
Process, develop, and/or maintain electronic files, division correspondence, reports, and spreadsheets
Maintain inventory of equipment and supplies for the division office and division departments
Submit service requests for facilities and technology needs
Coordinate travel arrangements as required for division staff (hotel, air, car rental, etc.)
Submit payroll and leave forms to Human Resources for the division office, and division departments as needed
Perform general clerical duties, including answering phones, taking messages, and greeting visitors
Schedule and set up meetings for the AVP and division department staff, as needed
Other duties as assigned

Physical Demands

Must be able to remain in a stationary position 50% of the time
Must be able to sit or stand for long periods of time
The person in this position needs to move to other locations on campus occasionally
Repetitive use of a keyboard at a workstation
Use of manual dexterity
The person in this position frequently communicates with others; must be able to exchange accurate information
Frequently moves equipment or paperwork weighing up to 25 pounds
Duties indoors and some outdoors

Security Sensitivity

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

Min Salary

$21.27 per hour

Max Salary

$21.59 per hour

Posting Number

P01298S2016

Open Date

10/07/2024

Position Available

Immediately

Special Instructions to Applicants

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application and resume. Unofficial transcripts will be accepted with the application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire (if applicable). If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.

EEO Statement

In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.

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