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Graduate Coordinator

Job Description

Job Title

Graduate Coordinator

Job Description

Welcome to the heart of academic excellence at the University of Notre Dame’s College Of Science! We are seeking a dynamic and detail-oriented individual to join our dedicated team in the role of Graduate Coordinator.

Why Apply?
In the Department of Mathematics at Notre Dame’s College of Science, we take pride in our collaborative culture, where teamwork isn’t just an ideal but the core of how we achieve our goals. Our commitment to creating an environment where every member is respected and valued supports our mission’s success. Join us in this journey, blending academic excellence with camaraderie. If you’re ready to thrive in a community that values innovation, support, and shared purpose, we invite you to consider this rewarding role.
As a Graduate Program Coordinator, you will play an essential role, working closely with the DGS, DGA, Graduate School, and faculty advisors to coordinate every aspect of the graduate program. This position provides vital administrative support to the Director of Graduate Studies and around 70 graduate students. We’re seeking someone detail-oriented, proactive, and enthusiastic, with strong organizational skills and the ability to handle multiple tasks with ease.

Essential Duties & Responsibilities
  • Oversee processes for graduate student exams, dissertation defenses, competitions, awards, and enrollment/registration.
  • Collaborate with faculty within and outside the department to schedule graduate events and meetings.
  • Partner with the Director of Graduate Studies to monitor student progress toward degree completion.
  • Assign annual stipends and graduate student roles.
  • Process payments and reimbursements for graduate students.
  • Coordinate all aspects of graduate student recruitment and admissions, including event planning, travel arrangements, and reimbursements.
  • Respond to inquiries from prospective students, both domestic and international.
  • Ensure accurate completion of admissions documentation, including visa requirements.
  • Manage and monitor graduate program finances.
  • Maintain and update the Math Graduate Program website.
  • Develop and implement administrative procedures to streamline functions.
  • Ensure compliance with University and Graduate School processes through meticulous documentation.
  • Collaborate with other departmental staff to support department-wide needs.
Join us in creating a thriving, supportive community for our graduate students—where your dedication and expertise will be the foundation for their academic and personal success!

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Minimum Qualifications

  • 3 – 5 years of administrative experience
  • Proficiency in Google Suite and Adobe Acrobat
  • Excellent listening, interpersonal, writing and oral communication skills.

Preferred Qualifications

  • Education: Associates degree or above
  • Experience with the University of Notre Dame platforms

Department

Dean's Office-College of Science (35000)

Department Website

http://www.math.nd.edu

Family / Sub-Family

University Operations / Administrative Operations

Career Stream/Level

NIC 2 Coordinator

Department Hiring Pay Range

Up to $23.00 | Commensurate with experience

Pay ID

Bi-Weekly

FLSA Status

S3 - FT Non-exempt Hourly

Job Category

Office/Clerical

Job Type

Full-time

Schedule: Days of Week & Hours

Monday – Friday | 8am – 5pm
  • Based on department needs, there may be an option for a flexible work schedule with supervisor approval.

Schedule: Hours/Week

40 hours/week

Schedule: # of months

12 months

Job Posting Date (Campus)

11/11/2024

Job Posting Date (Public)

11/11/2024

Job Closing Date

11/25/2024

Posting Number

S251572

Quick Link for Internal Postings

https://jobs.nd.edu/postings/36250

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