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• A diverse set of responsibilities with opportunities for professional growth.

• A creative and collaborative work environment where supporting, equipping, and inspiring students is our goal.

• An organization that works to support you, as you work to directly support the mission of Notre Dame. To learn more about working at the University of Notre Dame, from our inclusive environment, professional growth opportunities, and outstanding benefits programs (including our amazing 403B, educational benefits, and health programs), visit our HR Homepage to learn more.

• Responsible for the arrangement and description of archival materials across a spectrum of analog and born-digital formats. This includes responsibility for processing collections, individual manuscripts, ephemeral items, and realia. Advanced knowledge of research techniques is critical to the success of this position, as the descriptive tools created will shape the historical record. Position will apply controlled vocabularies and subject analysis to descriptive tools, and create archival authority records. Specialist will apply best practices for space and inventory management and create and maintain location register information. Position will preserve and house collections; this requires the ability to identify material types at a granular level, and stabilize archival material according to conservation best practices.

• Manage collections throughout the duration of the materials’ lifecycle. This includes accessioning material to establish repositories’ legal and physical control of materials on transfer. It also includes finding aid maintenance through the description of new accretions, or to supply updates or corrections. Incumbent will use knowledge of copyright and privacy regulations in an archival setting to manage material, including confidential records, which are subject to retention or restriction dates. This position will also conduct surveys to identify the scope and size of the collections backlog and work with other team members to identify efficient and effective ways to make collections available.

• Support of the ongoing operations of the Archival Collections & Management teams. Responsibilities may include special projects, materials transfers, assisting with desk coverage, systems testing, or contributions to procedural documentation.

Minimum Qualifications

• Bachelor’s Degree
• Familiarity with archival management best practices
• Experience with archival processing and arrangement
• Experience creating Archival finding aids
• Knowledge of archival collections management systems
• Working knowledge of EAD, DACS
• Familiarity with controlled vocabularies: Getty AAT, LCSH
• Experience creating and manipulating tabular data in Excel or Google Sheets
• Analytical and problem-solving skills
• Ability to communicate effectively
• Excellent writing and research skills
• Ability to effectively collaborate with teammates on-site and in a remote capacity

Preferred Qualifications

• MLIS degree (or degree in-progress), or graduate-level work in a writing-intensive discipline
• Familiarity with extensible processing principles
• Experience creating and maintaining finding aids in ArchivesSpace
• Ability to work with EAD in XML editors
• Data remediation and normalization skills
• Knowledge of standards and schemas for library metadata including RDA, MARC, MARCXML, DCRM and Dublin Core
• Reading ability in a Romance language

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