Under the direction of the Director of Business Services, performs a variety of duties in support of district purchasing functions; researches best source of supply for quality and price; maintains communications with accounts payable and warehouse functions to resolve problems, queries, product warranty issues, and returns; communicates with vendors to clarify issues and determines status of orders; communicates with District personnel to notify of purchase order status and exchanges information; performs formal bids for goods and services; prepares and delivers notices to media and distributes bid packets to vendors; oversees bid openings, notifies bidders of awards and processes bid documents; prepares lists and reports for Board approval and information related to purchasing and revolving cash fund functions; and performs other related duties as may be assigned.
 

• Performs a variety of duties in support of District purchasing functions; receives and verifies accuracy and completeness of requisitions; obtain and clarify additional information as needed. (E)
• Researches best sources of supply for quality and price; maintains a variety of logs, catalog and vendor files and records related to the District's purchasing function; obtain telephone quotes for applicable goods and services.  (E)
• Assigns proper codes and account numbers to purchasing documentation; assures the availability of adequate funding and processes for approval; ensures accuracy of requisitions and purchase order documents and maintains appropriate files and logs.  (E)
• Distributes purchase order documents and places orders according to established procedures; communicates with vendors to clarify issues and determine status of orders; communicates with District personnel to notify of purchase order status and to exchange information. (E)
• Prepares lists and reports for Board approval and information related to purchasing and revolving cash fund functions; maintains communications with accounts payable and warehouse functions to resolve problems, queries, product warranty issues, and returns. (E)
• Prepares formal bids for goods and services; prepares and delivers notices to media and distributes bid packets to vendors; oversees bid openings, notifies bidders of award of bid and processes related bid documents. (E)
• Coordinates employee transportation and other programs as assigned.  Coordinates the travel for student clubs and ASO to include reserving flights, hotels, vehicles, luggage accommodations, and arranging payments as needed.
• Performs other accounting-related duties as assigned, involving telecommunications, student services or other functions. 
• Operates a variety of office equipment including a computer terminal, typewriter, calculator, copier, signature machine, fax machine, cash register and paper shredder. 
• Performs related duties as may be assigned. 

EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school supplemented by course work in accounting or purchasing, and two years increasingly responsible purchasing experience.  
 
KNOWLEDGE OF:  . 

• Purchasing policies and practices.
• Use and processing of requisitions, purchase orders, invoices and related documents. Local vendors and sources of supply.
•  Record-keeping techniques.
• Telephone techniques and etiquette.
• Correct English usage, grammar, spelling, punctuation and vocabulary. Interpersonal skills using tact, patience and courtesy.
• Statistical typing and record-keeping.
• Operation of computer and related software. 

• Apply policies, practices and terminology used in purchasing supplies and materials for a school district.
• Prepare, review, verify and process purchasing forms and documents.
• Maintain vendor lists, catalogs and brochures.
• Obtain verbal and written price quotations.
• Purchase goods and services in compliance with specifications and financial constraints.
• Add, subtract, multiply and divide quickly and accurately.
• Maintain records and prepare reports.
• Understand and follow oral and written directions.
• Type at an acceptable rate of speed.
• Work independently with little direction.
• Operate a computer terminal, calculator and other office equipment.
• Communicate effectively both orally and in writing.
• Meet schedules and time lines.
• Establish and maintain cooperative and effective working relationships with others. 

APPLICATION PROCESS - PLEASE READ

SUPPLEMENTAL INFORMATION

It is the responsibility of each applicant to have all the requested documents submitted through NEOGOV by the deadline date in order to continue in the application process for this position. 

• Each recruitment is conducted independently from others; therefore, interested parties need to submit separate complete application packages for each position they apply for. 
• It is important the applicants submit ALL documents requested for the application package to be deemed complete and given consideration. 

 This position requires the following documents to be attached to your online application in order to be considered:

• Application
• Current resume
• Letter of Intent (Cover Letter)
• Copy of Transcripts of all degrees and Supplemental Coursework

• All out of the country, transcripts must be evaluated prior to submitting them with applications. 
• Any evaluation service member of the National Association of Credential Evaluation Service (NACES) http://www.naces.org/ is acceptable.

• Applicants may be subject to passing an examination (written/technical), as appropriate to the requirements of the position. 
• Travel expenses for pre-employment interviews and employment processing will not be authorized.

Your application and any required attachments must be submitted by January 10, 2025.  

Applications with incomplete information (i.e., statements such as "see resume") or

missing documents will not be considered.

VISA

AVC does not sponsor visas.

ACCOMMODATIONS

If you have, any questions or concerns/if you require accommodations for the application process in compliance with the Americans with Disabilities Act, please contact the People, Culture and Talent (Human Resources) department at (661) 722-6311.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER AND COMMITMENT TO DIVERSITY  Antelope Valley Community College District (AVC) is committed to employing administrators, faculty, and staff members who are dedicated to student success. AVC recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students. 

AVC is committed to hiring processes that support equal opportunity, diversity, and provide equitable consideration for all candidates as required in federal and state laws and regulations. To find out more about AVC, please visit our website at avc.edu.

Thank you for your interest in employment opportunities with Antelope Valley Community College District. 

 ______________________________________________________________________ 

Annual Security Report is provided by Antelope Valley College for prospective students and employees. A copy of this report is available at http://www.avc.edu/administration/police/