Recruitment: RTF0147861-01028792

Published: December 21, 2024

Contact:
Liezel Cruz - liezel.cruz@sfdph.org

Apply using SmartRecruiters, the City and County of San Francisco's application portal Learn More

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Department: Public Health

Job class: 1203-Personnel Technician

Salary range: $84,292.00 - $102,544.00
Role type: Permanent Civil Service What does this mean?

Hours: Full-time

Exam type: Position Based Test

Rule: Rule of 10 What does this mean?

List type: Entrance

About:
12/20/2024 - Amended to reflect updated selection procedures.
The Department of Public Health prioritizes equitable and inclusive access to quality healthcare for its community and values the importance of diversity in its workforce. All employees at the Department of Public Health work to advance equity, inclusion, and diversity with a specific lens and focus on race, ethnicity, gender, sex, sexuality, disability, and immigration status.

Application Opening – December 13, 2024

Updated Application Deadline – Application filing will close on December 24, 2024
The original deadline for applications was December 20, 2024. Previous applicants do not need to apply again.

Salary : $84,292 to $102,544 Annually

Appointment Type : Permanent Civil Service

Recruitment ID : 1203-PBT-147865
The Mission of the San Francisco Department of Public Health (SFDPH) is to protect and promote the health of all San Franciscans. SFDPH strives to achieve its mission through the work of multiple divisions - the San Francisco Health Network, Population Health, Behavioral Health Services, and Administration. The San Francisco Health Network is the City’s only complete system of care and has locations throughout the City, including Zuckerberg San Francisco General Hospital and Trauma Center, Laguna Honda Hospital and Rehabilitation Center, and over 15 primary care health centers. The Population Health Division (PHD) provides core public health services for the City and County of San Francisco: health protection, health promotion, disease and injury prevention, and disaster preparedness and response. Behavioral Health Services operates in conjunction with SFHN and provides a range of mental health and substance use treatment services.

We are looking for an Human Resources Technician who:
Loves to learn and is comfortable in communicating with all levels of staff including c-level leadership.

Has a magnetic personality and can maintain positive relationships with multiple stakeholders.

Highly organized with attention to detail and commitment to creating processes more efficient.

Self-sufficient with the ability to juggle multiple priorities.
Healthcare is in demand more than ever so elevate your human resources experience by joining the SFDPH HR Team!
The eligible list resulting from this recruitment may be utilized to fill future and current vacancies in this class at other locations within the DPH for the duration of the eligible list.

Role description

 

 

1. Assists in organizing and compiling a variety of documents, materials and data related to employment, such as: preparing reports for the the Civil Service Commission or board meetings; assembling examination materials; arranging test schedules; locating test sites and securing exam proctors; notifying candidates of test dates; reviewing applications for minimum qualifications; and assisting with administration of examinations.

 

2. Coordinates the activities of personnel actions which include selection of candidates, hires, separations, transfers, reinstatements, promotions, leaves of absences and suspensions.

 

3. Processes personnel actions in accordance with Civil Service Rules and Procedures; prepares and processes a variety of forms and documents, such as: requisitions, separations, appeals for commission hearings; health and retirement benefits forms, state disability forms, grievance appeals, certification, language proficiency approvals, and affirmative action and harassment complaints.

 

4. Serves as liaison and contact source for routine technical personnel matters related to health services, workers compensation, retirement processing, disability transfers, appointments, applicant/employee data tracking, training program information and schedules, labor contracts and grievance activities, examination and hiring status, notification letters, dates and deadlines, affirmative action procedures, and other general department information or activity.

 

5. Reviews information contained in a variety of documents to determine status or proper processing procedures for matters related to: work force and affirmative action compliance, certifying names for employment, obtaining special conditions or language requirements on positions, checking employment eligibility, status on various eligibility lists, determining disability accommodations, seniority rights, insuring completion of document processing for health services, retirement, workers compensation or disability benefits, confirming receipt of information for enrollment to various programs, updating statistical or computer data checking, timeliness of submitted appeals, and requests or notices for personnel actions.

 

6. Creates and maintains databases and spreadsheet files of human resource activities related to department position control system; program and training schedules, tracking systems for contract and grievance activities, employee records, certification information, appointment histories, affirmative action statistics, health and dental plan enrollment information, seniority rosters, requisition processing, examination applicant tracking, computerized reports and records maintenance, and other department specific database information.

 

7. Assists with research projects, makes contact with appropriate resources, reviews reports and correspondence on file, extracts relevant information from documents, compiles and organizes materials for submittal.

 

8. Performs other related duties as assigned.

 

How to qualify

Two (2) years of verifiable experience performing complex technical or clerical duties in a human resources environment; AND ability to type/keyboard 40 words per minute.
Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.
One-year fulltime employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40-hour work week).

 

Important Note: Please make sure it is absolutely clear in your application exactly how you meet the minimum qualifications. Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Please be aware that any misrepresentation of this information may disqualify you from this recruitment or future job opportunities.

Selection Procedures :
Performance Assessment (Weight: 100%)

Candidates that meet the minimum qualifications will be invited to participate in a performance assessment that is designed to measure the knowledge, skills, and abilities in job related areas which may include but not be limited to:

 

 

Score Banking: Your exam score will be "banked" for one (1) year. During this one-year period, you will not be required to re-take this examination for another 1203 Personnel Technician announcement. If another announcement is held within twelve months of the date of this examination, and it requires this performance test, your score will be automatically applied to that announcement. Re-testing is permitted no sooner than twelve (12) months from the date of the examination and only in association with your eligibility for another announcement for which this test is used.

Knowledge of: Civil Service Commission Rules and Regulations for the purposes of processing separations, calendaring appeals for action by the Commission, researching projects, and providing technical assistance to departments on personnel matters related to employment; and various Memoranda of Understanding.

 

Ability to: assist Human Resources Analysts and senior staff in organizing a variety of materials relating to recruitment and selection, training, labor-relations, certification, benefits, classification and information systems; promote, establish, and maintain harmonious working relationships with professional staff, agencies, individuals, groups, and the general public; perform examination support, personnel processing and calendaring functions in a timely manner; speak clearly and concisely and communicate effectively with people from diverse backgrounds; understand instructions to perform assigned tasks; and compose letters, memos, and notes.
Candidates must achieve a passing score on the performance exam to continue in the selection process and will be placed on the confidential eligible list in rank order according to their final score.
Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

What else should I know?

Certification

The certification rule for the eligible list resulting from this examination will be the Rule of Ten Scores.

Eligible List/Score Report :

 

Once you pass the exam, you will be placed onto an eligible list and given a score and a rank. For more information, visit https://careers.sf.gov/knowledge/process/

The duration of the eligible list resulting from this examination process will be 12 months and may be extended with the approval of the Human Resources Director.

How to apply:
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit careers.sf.gov and begin the application process.
Our e-mail communications may come from more than one department so please make sure your email is set to accept messages from all of us at this link.
Applicants may be contacted by email about this recruitment therefore, it is their responsibility to contact the Analyst if they update their email address.
Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.