Position Title: Payroll & Human Resources Manager

Position Type: Full-time, year-round

Reports to: CFO

Location: Hybrid, able to be in Fairlee, VT 2-5 days a month

About The Aloha Foundation

The Aloha Foundation is a Vermont-based non-profit organization that provides summer camps, family camps, and year-round education programs emphasizing simplicity, nature, and community. Programs serve a range of campers and participants, from children through adults, individuals, groups, and families. The Foundation focuses on creating community by embracing simplicity and putting a value on meaningful face-to-face connections.

Summary

This full-time benefitted position handles all aspects of payroll for salaried, hourly, full-time, part-time, temporary, and seasonal staff to ensure the accuracy of all data and documentation for both international and U.S. employees. This position provides Human Resources support and functions, including the Full-Time benefits program.

Key Responsibilities

• Transmit bi-weekly payroll system as an ongoing process, ensuring timeliness and accuracy.
• Ensure hiring configurations within our databases are updated and maintained appropriately, processing new hire documentation.
• Maintain scheduled disbursement of multi-state payroll, including garnishments, deductions, and taxes to all employees consistent with federal and state wage and hour laws.
• Serve as the administrator for our Paylocity system.
• Implement existing and new legislation to remain in compliance with state and federal wage laws.
• Interface with the Department of Labor, the Social Security Administration, U.S. Customs Department, and the Department of Homeland Security, as necessary, to insure domestic and international employee/employer compliance.
• Manage recruitment efforts for all permanent, exempt, non-exempt and temporary employees; including background checks, new employee orientations, write, and post advertisements, and oversee the interview scheduling process.
• Track probation periods for new employees.
• Maintain and update the Personnel Policy to ensure accuracy and timely distribution to employees.
• Administer benefits, including open enrollment, claims resolution, change reporting.

• Provide customer service and support to all employees in reference to payroll, benefits, and advanced human resource questions.
• Oversee the performance management review process to ensure consistency, fairness, and timeliness – send previous Annual Reviews and Job Descriptions to line managers for updates; receive and file documentation each year.
• Work with other stakeholders in coordinating a course catalogue for Professional Development.
• Manage worker’s compensation process.
• Schedule exit interviews.
• Other duties as assigned.

Qualifications & Experience

• Maintain confidential information as required by professional, legal and ethical standards to ensure confidentiality of all employee information.
• Experience working with Paylocity highly desired. Experience working with other payroll systems desired.
• Ability to work in a high-volume payroll environment.
• Able to handle multiple tasks and prioritize to meet various deadlines.
• Demonstrated ability to exercise independent judgment and creative problem-solving skills.
• General knowledge of human resources policies and procedures.
• Experience in direct handling of complex payroll in a multi-state environment.
• Excellent communications skills including verbal, written and presentation skills.
• Proficient in MS Word, Outlook, with advanced Excel skills.
• Strong interpersonal and customer service skills.
• Must be highly organized and detail oriented.

To Apply:

Interested candidates may apply by sending a resume and cover letter to humanresources@alohafoundation.org. Screening of complete applications will begin immediately and continue until the completion of the search process. While we appreciate all interest in this exciting opportunity, only candidates most closely aligned with our search will be contacted.

We are committed to a work environment where our diverse cultures, perspectives, and skills are not only valued but actively embraced, fostering a collaborative and inclusive space where everyone feels empowered to contribute their unique strengths.