STA00766PO24

Financial and Accounting Operations and Analysis

Accounts Receivable

Accounts Receivable Senior Accountant

https://uscjobs.sc.edu/titles/145933

P3 - Professional

Accounts Receivable Accountant

Columbia

Richland

Division of Administration and Finance

DAF Controller's Office

6

$54,165

$54,165 - $62,500

Full Time

37.5

12 months

Fiscal Accounting

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

The Accounts Receivable Accountant performs and manages complex financial accounting for Sponsored Programs Accounts Receivable and Billing to include managing invoicing, collection, and receipting activities for the Controller’s Office. Manages the monthly Billing process and ensure timeliness and accuracy of invoicing. Assist with the Sponsored Programs Accounts Receivable month end close process and AR aging to include weekly and monthly aged balances and collection status reports.

Requires a bachelor’s degree and 3 or more years of experience, which may be substituted by an equivalent combination of certification, training, education, and/or experience.

Invoicing: Assist with the management of invoicing for Sponsored Awards by running proforma invoices, cost reimbursable invoices, off-cycle invoices and fixed price invoices monthly for submission by the post award accountant. Create trackers for invoice submissions and ensure that invoices are sent prior to the end of each month. Respond to sponsor’s questions about invoices. Work with the PAA to ensure that any invoice updates are corrected and returned to the sponsor in a timely manner.

Yes

30

Aging Receivables: Analyze outstanding Accounts Receivable (A/R) to include assessing aged projects, working to collect them timely, and analyze and reconcile A/R by project. Ensure all receipts are recorded timely against the A/R balance by project. Assist in the review and preparation of the A/R aging reports. At 60 days, ensure aged receivables are followed up on and notes are entered into PeopleSoft

Yes

20

Payment Application/Sponsor Refund: Ensure that checks and LOCs are applied to invoices within 2 business days of receipt. Ensure GFM holding account is reviewed and cleared weekly

Yes

15

Reconciliations/Others: Completes monthly reconciliation for systems used to draw down funds for sponsored awards. Completes monthly reconciliations for GFM payment holding accounts and assists with bill plan changes. Upon receipt of refund documentation from the PAA, process the refund for payment.

Yes

25

Policy/Procedures: Reviews, analyzes and evaluates existing policies, programs, plans, systems, operations, procedures and documents to develop improvements in efficiency, effectiveness and productivity; assists in developing program performance standards.

Yes

10

No

Non-Essential

1

09/26/2024

11/10/2024

No

• • Health and Life Insurance
  • Retirement Programs
  • Paid Tuition
  • Dependent Scholarships
  • Annual Leave
  • Sick Leave
  • 13 Paid Holidays (including an extended December holiday)
  • Paid Parental Leave
  • Professional Development Opportunities

 

https://uscjobs.sc.edu/postings/176254

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.